Privacy Policy

Overview

courtScore is a tournament management app. We collect only what is necessary to run tournaments, send results, and maintain the leaderboard. We do not sell your data or share it with advertisers. This policy explains what we collect, why, and what you can do about it.

Last updated: May 2026

What we collect

Account information

Your name, email address, and a hashed (unreadable) password when you create an account. Email verification status is also stored.

Player records

Player names and optional email addresses entered when creating a tournament. These exist independently of accounts -- a player record is created for every name entered, whether or not that person has an account.

Tournament and game data

Tournament names, game schedules, scores, standings, and results. Player names are stored alongside each game for historical accuracy.

Server logs

Standard web server logs including IP address and request timestamps, retained for security purposes.

How we use it

Running tournaments

Player names and scores are used to generate fixtures, update standings, create the finals game, and finalize results.

Sending emails

Email addresses are used to send tournament result summaries to participants and co-admins who have notifications enabled. Email is never required to play -- it is always optional.

Leaderboard

Finalized tournament results are aggregated into an all-time leaderboard showing wins, titles, and win rate. This is public to all courtScore users.

Emails and notifications

courtScore sends two types of email: a tournament results summary when a tournament is finalized, and occasionally co-admin notifications. Every email includes an unsubscribe link. Registered users can manage notification preferences at any time in Account Settings.

Emails are delivered via a third-party email service. Your email address is shared with that service solely for delivery purposes. We do not use your email for marketing.

Data retention

Guest tournaments

Tournaments created without an account expire automatically after 48 hours and are deleted along with any associated player records that are not linked to a registered account.

Registered accounts

Your account and its associated data are kept until you delete your account. When you delete your account, your personal information (name, email, password) is removed. Game records in finalized tournaments retain your player name as a historical string but are no longer linked to your account.

Your rights

Access and correction

You can view and update your name and email address at any time in Account Settings.

Deletion

You can permanently delete your account from Account Settings. This removes your personal information immediately.

Unsubscribe

Every email contains an unsubscribe link. You can also manage notification preferences in Account Settings without deleting your account.

Session cookie

Set automatically when you visit courtScore. Keeps you logged in during your browsing session and protects forms against cross-site request forgery (CSRF). Expires when you close the browser or after a short idle period.

Remember me cookie

Set only if you tick "Remember me" on the login screen. Keeps you logged in for up to 30 days so you don't have to sign in again. You can clear it at any time by logging out.

No tracking or analytics cookies

courtScore does not use advertising cookies, analytics platforms (such as Google Analytics), or any third-party tracking scripts. Theme preference (dark/light mode) is stored in your browser's local storage, not a cookie, and never leaves your device.

Because we only use cookies that are strictly necessary for the app to function, no cookie consent banner is required. These cookies cannot be opted out of while using courtScore.

Third-party services

courtScore uses third-party infrastructure for hosting and email delivery. Your data is shared with these services only to the extent necessary to operate the app. No third-party services receive your personal data for advertising or analytics purposes.

Contact

If you have questions about this policy or want to request deletion of data related to a guest session, email us at [email protected].

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